Procurement and Maintenance                                                                               

Black and White Housing Authority Logo which is a roof outline with the words "Housing Authority of the City of Alameda underneath. 

Invitation for Bids (IFB's)
Request for Proposals (RFP's)
Request for Quotes (RFQ's)

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The Housing Authority of the City of Alameda (AHA) lists all solicitations for the following services on this page:

  1. Capital Improvement Projects (CIP's)
  2. Extraordinary Maintenance Projects (EMP's)
  3. Request for Proposals (RFP's)
  4. Request for Quotes (RFQ's).

Invitation for Bid (IFB)
Gutter and Downspout Cleaning
Public Notice: November 21 and 28, 2014
Q & A Deadline: December 12, 2014
Bid Submission Deadline: December 19, 2014

The Housing Authority of the City of Alameda (AHA) is requesting bids from licensed firms for rain gutter and downspout cleaning services for (12) twelve AHA residential and multi-family sites and one (1) AHA administrative office which are located throughout the City of Alameda. AHA retains the right to exercise the option to renew the contract for a maximum of two (2) additional one (1) year terms based on satisfactory service results and budget approval. Bidder must have been in business in good standing for a minimum of (5) five consecutive years, and must demonstrate experience in the cleaning of rain gutters and downspouts in multi-family sites. Bids that do not meet the minimum experience requirement will be rejected.

All bids submitted in response to this solicitation must conform to all of the requirements and specifications outlined within the bid package in its entirety.

All questions must be submitted by e-mail only to Roderick J. Roche, Director of Facilities, at rroche@alamedahsg.org no later than Thursday, December 4, 2014 at 2:00 p.m.

Bids must be delivered to AHA at 701 Atlantic Avenue, Alameda, California, no later than 2:00 p.m., Thursday, December 11, 2014, at which time they will be opened and announced. No award will be made at this time.

Bids must be submitted on the form provided by the AHA which is included in the bid package. The AHA will accept hand-delivered (must be date/time stamped by the AHA receptionist), mailed, e-mailed, or faxed bid forms provided they are received by the due date and time. E-mailed forms must be sent to mlong@alamedahsg.org.

The AHA is not responsible for lost or misdirected bids. It is the bidder’s responsibility to confirm successful receipt.

This Invitation for Bids (IFB) is intended to award a contract for this work. The AHA encourages minority-owned, woman-owned, emerging small businesses and disabled veterans businesses to apply.

The bid package can be downloaded below. For assistance, contact Marie Long at (510) 747-4326. Bidders are encouraged to visit sites at their convenience.


Request for Proposal
Technology Consultant Services
by Marilyn Lovelace-Grant, Director of Operations
(510) 747-4323

Background:
The Housing Authority of the City of Alameda is a public entity, formed in 1940, to provide federally subsidized housing to low-income families in Alameda. AHA serves the City of Alameda with a population of approximately 74,000 people. The AHA has 53 employees. Prior to 2012 the AHA was closely tied to the City of Alameda, with its Information Technology (IT) infrastructure linked to that of the City. However, the AHA completed a separation from the City of Alameda in April 2012 and currently contracts with a consultant to assist with ongoing IT services.

Scope of Services to be Performed:
The AHA requires the services of an Information Technology (IT) consultant to provide a detailed assessment of the “as is” state of the AHA IT environment. The Assessment should include all areas of the IT environment including storage, networks, security, wireless and the website. The Consultant should provide timeline to perform.

Specific Outcomes:

  1. Summary outline of existing systems and hardware
  2. Assessment of security, access and controls for each system
  3. Review of current back-up, shutdown and restart procedures
  4. Assessment of on-site and cloud storage capacity & security
  5. Review of IT service contracts for scope and cost
  6. Assessment of the agency’s website capacity and security
  7. Assessment of servers and other IT infrastructure
  8. Report of critical findings with recommendations
  9. Recommendations for best practices and cost management for a similar sized public agency and the criteria
Note:
Prospective Consultants cannot be under contract with the following companies and vendors that are currently providing IT services for the Housing Authority for the City of Alameda: Techordia, Yardi, Google, Bi101, Yardi Value Added Representatives including ECS, Timeforce, Comcast, Laserfiche or CDS.

Submit a detailed summary of your experience, proposed work plan, timeline and cost (not to exceed 10 pages) to Marilyn Lovelace-Grant, Director of Operations by November 17, 2014.
Email to: mlgrant@alamedahsg.org
or mail to 701 Atlantic Avenue, Alameda, CA, 94501 Attachment:
Copyright Alameda Housing Authority